How much time do you need to plan an educational student trip? There’s no single answer to that question. The earlier you plan, of course, the better: you’ll have more time to drum up student interest, sell the trip to parents and organize fundraising events. Your students will have more time to plan the trip into their schedules and can spread out their tour payments over time.
But sometimes, for whatever reason, you may not be able to plan as far in advance as you’d like. What happens then? The beauty of a customized tour is that the length of time you have to plan can easily be taken into account. Your group won’t be combined with another to fill a tour bus., so you don’t have to work around anyone’s schedule but your own and your students’. Your tour consultant can play with factors besides last-minute flight and hotel bookings in order to build an itinerary that still fits within your students’ budgets. And the level of customer service you’ll receive will make pulling off an outstanding educational tour in a short amount of time that much easier.
Ready to take the plunge? Here’s what you need to do next:
1. Get school board approval. This is where to start when planning an educational tour in a short amount of time. The rest of the steps will unravel rather quickly, so it’s important to obtain authorization for your trip first.
2. Give us a call. When you don’t have time to lose, the most important thing you can do is to get a tour consultant involved in the planning process as soon as possible. Set aside a bit of time for a phone call during which you will narrow down your destination and travel dates. Your tour consultant will also ask you some questions in order to identify your priorities and arrange an itinerary that meets all of your requirements. Our tour consultants are experts at identifying on-tour experiences that will make your trip unforgettable for you and your students. Not only are they able to book your must-sees in a short amount of time, but they’re also well-versed in the lesser-known places that will make your trip extra special.
3. Send a letter home to parents or make an announcement at a previously scheduled meeting where the parents of potential travelers will already be present. At the same time, talk about your trip with your students and start promoting it to the group of students you want to take on tour.
Individual online accounts for your students will take away the hassle of collecting tour payments. To address parents’ concerns, set up a meeting where a member of our staff can attend via Skype.
To pull off an amazing educational tour in a short amount of time, all will depend on the quality of service and support that you receive from your student travel agency. At Prométour, we’re proud to offer the best and take care of all the details so you and your students can do the fun part!
